PRIMARY RESPONSIBILITIES
The Admin Assistant supports the GA & Contract Department in ensuring smooth daily operations by providing various general administrative support as below details:
- Transportation Support
- Arrange and coordinate vehicles and drivers for employees, expatriates, visitors, business trips, airport transfers, and company activities.
- Receive and manage transportation requests, schedules, changes, and ad-hoc requirements in a timely manner.
- Coordinate with drivers and transportation service providers to ensure appropriate vehicles and services are arranged according to business requirements.
- Follow up on transportation schedules, service quality, changes, and unexpected issues, and coordinate with relevant parties for timely resolution.
- Maintain transportation-related records, documents, schedules, and cost information as required.
- Logistics Support
- Provide logistics support for meetings, business trips, company events, training, and other department activities.
- Coordinate and arrange office supplies, consumables, equipment, materials, and other logistics requirements as needed.
- Coordinate with internal departments, suppliers, and external service providers to ensure required logistics are properly arranged and available on time.
- Support the preparation and set up of meeting rooms, company events, business activities, and other logistics arrangements.
- Follow up on orders, deliveries, services, and related issues to ensure smooth and timely completion.
- Maintain relevant logistics records, documents, and cost information.
- General Administrative Support
- Provide general administrative support for the daily operations of the GA & Contract Department.
- Prepare, update, and maintain administrative documents, records, reports, and other supporting materials.
- Coordinate with internal departments, suppliers, service providers, and other relevant parties on general administrative matters.
- Support administrative arrangements related to meetings, visitors, company activities, and other department requirements.
- Assist in monitoring and following up on administrative requests, documents, services, and assigned tasks.
- Maintain proper filing and organization of administrative documents and records.
- Support other administrative activities and tasks assigned by the authorized person.
Perform other duties as assigned by the GA & Personnel Leader and GA & Contract Manager.
EDUCATION, EXPERIENCE AND GENERAL REQUIREMENTS
- Bachelor’s degree in Business Administration, Office Administration, English, HR, or related fields.
- Minimum 2 – 5 years administrative experience. Experience in multinational or energy industrial environments is an advantage.
- Good command of English (speaking & writing).
- Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
- Friendly and supportive. Strong interpersonal, teamwork, communication, and organizational skills.
- Ability to multitask, prioritize workload, and work under time pressure.
- Attention to detail, confidentiality, and compliance awareness.
Personal attributes
- Professional, disciplined, trustworthy, and service minded.
- Proactive, solution-oriented, and willing to learn.
- Able to adapt to operational changes and diverse demands in a growing plant environment.
HOW TO APPLY?
Interested candidates, please send your application with the subject line “Application for……” to recruitment@vapco.com.vn
For example, the subject line should be “Application for HR Assistant” if you want to apply for HR Assistant position.
Your application should include:
- Updated CV (with detailed working experiences, educational background, major at university, professional & soft skills, hometown, available time to start working, and salary expectation).
- Scanned copies of relevant university degrees/ diploma, certificates of English/ short courses if any, and so forth.
Notes:
- Vung Ang II Thermal Power LLC is a fair employer. We do not require any recruitment fees from the candidate and do not collect applications from broker individuals or organizations who charge commissions/ fees from applicants. Violations found out may result in withholding our job offers, termination of employment, and/or reports to authorities.
- Candidates are required to provide true & updated information in their CVs and relevant documents for each vacant position they apply. Violations found out may result in withholding our job offers and termination of the labor contract at any time of the employment.
- We thank you all candidates, but only shortlisted ones will be contacted.
- Applicants should send the application by themselves.
- We give priority to local candidates of Ha Tinh province; however, your qualifications, skills, and experiences suitable to our opportunities will be maintained.
WHY WORK AT VUNG ANG II THERMAL POWER LLC?
At Vung Ang II Thermal Power LLC, we offer competitive remuneration packages and a great working environment for all members to work and develop. We value and consider our employees’ assets of the Company because we believe they are key factors for the company’s development.
CONTACT US
Kindly call 0247-109-8799 (Ext. 203/ 216 – HR Team) directly if you have any queries about our job opportunities.