MAJOR RESPONSIBILITIES
Duties and responsibilities for this position include but are not limited to the following:
- Customs Documentation & Import Clearance:
Manage the end-to-end customs documentation process for coal import shipments, including document preparation, review, customs declarations, coordination with customs brokers, suppliers, shipping companies, and other relevant parties, ensuring compliance with contractual requirements and Vietnamese customs regulations.
- Freight, Tax & Service Payment:
Manage payment processes related to coal import shipments, including freight, import taxes (VAT and Environmental Protection Tax), draft survey fees, customs brokerage fees, and other related services. Verify invoices and supporting documents, coordinate with shipping companies, service providers, the Customs Broker, and the Accounting Department, and ensure timely and accurate payment in accordance with contractual terms and company procedures.
- Letter of Credit (L/C) Preparation & Administration:
Manage the L/C process for coal procurement, including preparation, issuance, amendments, document review, and related supplier payment requests through the EAMS system, ensuring compliance with coal purchase contracts, company policies, and applicable banking requirements.
- Shipping Documentation:
Prepare and administer shipping-related documents, including Letters of Indemnity (LOIs), Letters of Authority (LOAs), and other required documents. Coordinate with shipping companies and internal stakeholders to obtain necessary approvals and ensure timely issuance.
- Laytime, Demurrage & Despatch:
Calculate vessel laytime and demurrage/despatch in accordance with applicable CTA/CSA terms and shipping documents, including SOFs, NORs, Time Sheets, and other supporting documents. Coordinate with relevant parties to clarify discrepancies and process settlement of demurrage/despatch claims.
- Coal Quality Monitoring & Records:
Coordinate coal sample logistics with coal suppliers and the CEF Department, receive and manage coal quality samples, review Certificates of Analysis (COAs) against contractual specifications, maintain coal quality records, and coordinate with suppliers to resolve quality-related issues.
- Market Index Monitoring & Reporting:
Monitor and maintain daily records of relevant market indices, including freight rate indices (BPI_P3A/Baltic), bunker indices (Platts), and coal price indices (NEWC/GlobalCoal and HBA/Indonesian Coal Reference Price). Prepare regular or ad-hoc reports and analysis as required.
- Documentation, Reporting & Other Duties:
Maintain complete and accurate coal import, shipping, payment, L/C, customs, and operational records. Support reporting, audit, and compliance activities, ensure proper document filing and archiving, and perform other duties assigned by the GA&C Manager.
- Other tasks as assigned.
EDUCATION, EXPERIENCE AND GENERAL REQUIREMENTS
- 2 – 3 years vocational / technical school diploma or equivalent level of experience required.
- Minimum 3 years of experiences in the related field, preferred in dry-bulk commodities (ideally coal supply/trading) and/or dry- bulk shipping (ideally within coal industry).
- Knowledge of customs regulations will be a plus.
- Computer skills: Microsoft Office (Word, Excel, Outlook, Power Point).
- Able to work independently.
- Ability and confidence to negotiate minor issues independently but always with knowledgeable and supportive reasons (problems solving).
- Upper beginner level communication skills in the English language (written and verbal). Able to response using basic grammar & vocabularies.
HOW TO APPLY?
Interested candidates, please send your application with the subject line “Application for……” to recruitment@vapco.com.vn
For example, the subject line should be “Application for HR Assistant” if you want to apply for HR Assistant position.
Your application should include:
- Updated CV (with detailed working experiences, educational background, major at university, professional & soft skills, hometown, available time to start working, and salary expectation).
- Scanned copies of relevant university degrees/ diploma, certificates of English/ short courses if any, and so forth.
Notes:
- Vung Ang II Thermal Power LLC is a fair employer. We do not require any recruitment fees from the candidate and do not collect applications from broker individuals or organizations who charge commissions/ fees from applicants. Violations found out may result in withholding our job offers, termination of employment, and/or reports to authorities.
- Candidates are required to provide true & updated information in their CVs and relevant documents for each vacant position they apply. Violations found out may result in withholding our job offers and termination of the labor contract at any time of the employment.
- We thank you all candidates, but only shortlisted ones will be contacted.
- Applicants should send the application by themselves.
- We give priority to local candidates of Ha Tinh province; however, your qualifications, skills, and experiences suitable to our opportunities will be maintained.
WHY WORK AT VUNG ANG II THERMAL POWER LLC?
At Vung Ang II Thermal Power LLC, we offer competitive remuneration packages and a great working environment for all members to work and develop. We value and consider our employees’ assets of the Company because we believe they are key factors for the company’s development.
CONTACT US
Kindly call 0247-109-8799 (Ext. 203/ 216 – HR Team) directly if you have any queries about our job opportunities.
HOW TO CHECK OUR JOB OPPORTUNITIES
Visit VAPCO’s website & check the Recruitment title for our ongoing job openings on Vapco.vn