PRIMARY RESPONSIBILITIES
The Admin Assistant supports the GA & Contract Department in ensuring smooth daily operations by providing various general administrative support as below details:
Office General Support
- Provide general administrative support for daily office operations.
- Arrange vehicles and drivers for employees, visitors, and expatriates.
- Support business trip arrangements including travel booking, accommodation, transportation, and related logistics.
- Assist in welcoming guests, visitors, and business partners.
- Support meeting room preparation and office events when required.
Expatriates Support
- Support expatriates in administrative matters.
- Assist in preparing documents related to work permits, visas, temporary residence cards, and other legal procedures for expatriates.
- Coordinate with local authorities and government agencies regarding administrative and legal procedures.
- Follow up and track status of submitted documents to ensure timely completion.
- Maintain administrative records and filing system properly.
Payment & Financial Administrative Support
- Prepare administrative payment requests in accordance with company procedures.
- Coordinate with Finance/Accounting for payment processing related to administrative services.
- Collect invoices, contracts, and supporting documents for admin expenses.
- Monitor and record administrative costs when assigned.
Coordination & Communication
- Coordinate with internal departments for administrative support.
- Liaise with external service providers, vendors, and authorities.
- Support communication between expatriates and local staff when required.
- Ensure all administrative activities comply with company policies and local regulations.
Office Landscape Management
- Monitor office cleanliness, landscape, and office layout.
- Coordinate with service providers for cleaning, gardening…
Other General Administration Duties
- Perform other general administration tasks assigned by the authorized person to support the daily operations of the GA & Contract Department.
- Perform other duties as assigned by the GA & Contract Manager.
EDUCATION, EXPERIENCE AND GENERAL REQUIREMENTS
- Bachelor’s degree in Business Administration, Office Administration, English, HR, or related fields.
- Minimum 2 – 5 years administrative experience. Experience in multinational or energy industrial environments is an advantage.
- Good command of English (speaking & writing).
- Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
- Friendly and supportive. Strong interpersonal, teamwork, communication, and organizational skills.
- Ability to multitask, prioritize workload, and work under time pressure.
- Attention to detail, confidentiality, and compliance awareness.
Personal attributes
- Professional, disciplined, trustworthy, and service minded.
- Proactive, solution-oriented, and willing to learn.
- Able to adapt to operational changes and diverse demands in a growing plant environment.
HOW TO APPLY?
Interested candidates, please send your application with the subject line “Application for……” to recruitment@vapco.com.vn
For example, the subject line should be “Application for HR Assistant” if you want to apply for HR Assistant position.
Your application should include:
- Updated CV (with detailed working experiences, educational background, major at university, professional & soft skills, hometown, available time to start working, and salary expectation).
- Scanned copies of relevant university degrees/ diploma, certificates of English/ short courses if any, and so forth.
Notes:
- Vung Ang II Thermal Power LLC is a fair employer. We do not require any recruitment fees from the candidateand do not collect applications from broker individuals or organizations who charge commissions/ fees from applicants. Violations found out may result in withholding our job offers, termination of employment, and/or reports to authorities.
- Candidates are required to provide true & updated information in their CVs and relevant documents for each vacant position they apply for. Violations found out may result in withholding our job offers and termination of the labor contract at any time of the employment.
- We thank you all candidates, but only shortlisted ones will be contacted.
- Applicants should send the application by themselves.
- We give priority to local candidates of Ha Tinh province; however, your qualifications, skills, and experiences suitable to our opportunities will be maintained.
WHY WORK AT VUNG ANG II THERMAL POWER LLC?
At Vung Ang II Thermal Power LLC, we offer competitive remuneration packages and a great working environment for all members to work and develop. We value and consider our employees’ assets to the Company because we believe they are key factors for the company’s development.
CONTACT US
Kindly call 0247-109-8799 (Ext.01 – HR Team) directly if you have any queries about our job opportunities.
HOW TO CHECK OUR JOB OPPORTUNITIES
Visit VAPCO’s website & check the Recruitment title for our ongoing job openings on Vapco.vn